Accident, Incident and Illness Policy


Under duties set out in the Health and Safety (First Aid) Regulations 1981 the club recognises its responsibilities in providing adequate and appropriate equipment, facilities and personnel to enable suitable first aid to be given at the club.

All members of staff have undertaken First Aid training and the club has a designated member of staff who is responsible for First Aid. This person holds an up to date First Aid certificate.

The appointed First Aiders are responsible for administering basic First Aid when necessary and appropriate and are also responsible for maintaining the correct contents of the First Aid box.

The Manager will ensure that there is always a qualified and fully trained First Aider available at all times during club sessions.

The location of the First Aid box and the names of the First Aid Officers are clearly displayed.

In the event of a Major Accident, Incident or Illness occurring while the child is at the club the following procedures will apply:

In the first instance the First Aid Officer will be notified and take responsibility for deciding upon the appropriate action to be taken The first Aider will assess the situation and decide whether the child needs to go straight to hospital or whether they can safely wait for their parent or carer to arrive

If the child needs to go straight to hospital, an ambulance will be called. The parent or carer will also be contacted. A member of staff will accompany the child to the hospital and will consent to medical treatment being given, as long as the parent or carer has agreed to this. When the Registration Form is completed, prior to a child attending the club, the parent or carer agrees to the club seeking medical help from the child's doctor or if necessary a member of staff taking the child to hospital

If the child does not need to go straight to hospital but their condition means they should go home, the parent or carer will be contacted and asked to come and collect their child. In the meantime, the child will be made as comfortable as possible and be kept under close supervision (from this point on, the provisions of the club's infectious and Communicable Diseases policy will govern the child's return to the club).

Parents/carers will be made fully aware of the details of any incidents and of any actions taken by the club and its staff

In the event of a Minor Accident, Incident or Illness occurring while the child is at the club the following procedures will apply:

If and when the child is feeling sufficiently better, they will be resettled back into the activities, but will be kept under close supervision for the remainder of the session.

If the injury or illness is such that treatment by the First Aider is deemed inappropriate, but does not warrant hospitalisation, the parent/carer will be contacted immediately and asked to collect their child. Until the parent/carer arrives, the child will be kept under close supervision and as comfortable as possible (from this point on, the provisions of the club's Infectious and Communicable Diseases policy will govern the child's return to the club).

All such accidents and incidents will be recorded and parents/carers should sign to acknowledge the accident or incident and any action taken.

The Manager and any other relevant staff members should consider whether the accident or incident highlighted any actual or potential weaknesses in the club's policies or procedures, and make suitable adjustments if necessary.

Sun Protection

The Manager and staff understand the dangers posed to children and themselves by over-exposure to the sun. In hot weather parents/carers are encouraged to provide sunscreen for their children. A store of sun protection should also be kept on the premises. Children will also be encouraged to wear a hat when playing outside in the sun.

In hot weather, staff will encourage children to drink water frequently. Staff should also ensure that shady areas out of the sun are always available to children when playing outside.

Closing the centre in an emergency

In very exceptional circumstances, the club may need to be closed at very short notice due to an unexpected emergency. Such incidents could include:

  1. -Serious weather conditions (combined with heating system failure)

  2. -Burst water pipes

  3. -Discovery of dangerous structural damage

  4. -Fire or bomb scare or explosion

  5. -Death of a member of staff

  6. -Serious assault on a staff member by the public

  7. -Serious accident or illness

In such circumstances, the Manager and staff will ensure that all steps are taken to keep both the children and themselves safe. All staff and children will assemble at the pre- arranged venue, where a register will be taken.

Steps will then be taken to inform parents/carers and to take the necessary actions in relation to the cause of the closure. All children will be supervised until they are safely collected.