Allergy and Anaphylactic Policy


We recognise the potentially serious consequences of children with allergies. These allergies may include a condition known as anaphylaxis. Anaphylaxis is a severe, potentially life- threatening allergic reaction brought about by exposure to certain foods or other substances.

The main food allergens to trigger an anaphylactic reaction are:

  1. peanuts and peanut-by products such as peanut butter and peanut oil

  2. tree nuts such as walnuts, almonds, hazelnuts (filberts), Brazil nuts, pecans. Cashews, pistachio nuts, pine nuts (pignolias) and macadamia nuts

  3. sesame seeds

  4. milk

  5. eggs

  6. seafood (fish,crustaceans and shellfish)

  7. wheat

  8. soy

  9. sulphites (a food additive)
    Non-food items such as latex and bee stings can also bring about a life threatening reaction.
    Identification of Children at Risk:

  10. It is the responsibility of the parent or guardian to inform the club that their child has allergies or is anaphylactic or potentially anaphylactic

  11. This must be listed on the registration form and they must verbally notify the manager

  12. All staff will be made aware of these children

  13. The parent must complete the consent form for emergency medical treatment
    upon registration

  14. On the child's admission to the club the manager or leader will discuss the child's allergies with the parent. The staff will receive a demonstration of EpiPen administration by the parent

Availability and Location of EpiPens:


The EpiPen is an auto-injector containing epinephrine (adrenaline). This medicine is an alpha- and beta-receptor stimulant used to treat severe allergic reactions. It may also be used to treat severe allergic reactions that affect breathing. a. Parents of an anaphylactic Child must provide an EpiPen to be left at the club.

Because some children are too young to carry their own EpiPen, the EpiPens will be stored in the filing cabinet

  1. EpiPens will be clearly labelled with the child’s name, EpiPen expiry dates, and specific allergy.

  2. All staff are made aware of its location.

  3. At least one staff member will be trained to administer the EpiPen.

  4. Children who are no longer allergic, or no longer require an EpiPen, must present a letter from their doctor .

  5. If the EpiPen has expired, the parent will be asked to supply another, it is the parents responsibility to provide this or the child will not be accepted into the setting.

Parent/carer responsibilities:

  1. The child’s Parent/carer must supply the club with an Epipen.

  2. The Parent/carer must sign the declaration on the registration form to give authorisation for staff to administer an Epipen if and when required.

  3. The child’s parent must supply a statement from the child’s doctor giving details of the child’s condition, treatment required in an emergency situation and authorisation for staff to administer treatment.

  4. Any Epipen’s sent to us must be labelled by a registered pharmacist with the name of the medication, the dose, the name of the child and date of expiry.

  5. The parent/guardian should note the expiration date and provide a new Epipen prior to expiration.

  6. Parents must complete a care plan upon registration.

Symptoms of an Allergic Reaction – this list is not exhaustive:

  1. A person experiencing an allergic reaction may have any of the following symptoms

  2. Trouble breathing, speaking or swallowing.

  3. A drop in blood pressure, rapid heart beat, loss of consciousness.

  4. Flushed face, hives or a rash, red and itchy skin.

  5. Swelling of the eyes,face,lips,throat and tongue.

  6. Anxiousness, distress, faintness, paleness, sense of doom, weakness.

  7. Cramps, diarrhoea, vomiting.

Treatment Procedure

  1. There are no contraindications or hesitation to use an EpiPen (epinephrine) for a potentially life-threatening allergic reaction, time of administration is noted.

  2. A staff member stays with the affected child.

  3. Another delegated member of staff calls 999 immediately.

  4. The manager is informed and contacts the parent immediately after the 999 call.

  5. If the parent is not available at any of the contact numbers, the manager will contact the emergency contacts as listed on the registration form.

  6. Regardless of the degree of reaction or response to epinephrine, when the child is taken to the hospital, if the child’s parent is not able to get to the club by the time the ambulance arrives the manager MUST go with them.

  7. The manager will stay with the child at the hospital until the parent arrives.

  8. The EpiPen(s) that was/were administered will be taken to the hospital. 

After the incident

  1. The manager or leader will complete and file an incident form as soon after the incident as possible.

  2. The child’s school must be informed of the incident.

  3. Ofsted must be informed of the incident                   - 0300 123 1231