Mobile phone policy

While we recognise the importance of a club mobile phone for communication purposes we are aware that casual or inappropriate use of mobile phones in the club could pose a risk to children. In order to maintain a high standard in safeguarding our children we have put the following policy into place.

Club phone

The club will have its own mobile phone, and its number will be given to parents/carers and others who may need to contact the club.

Staff personal mobile phones

Staff will not carry personal mobile phones while working. This protects staff from being distracted from their work, and from allegations of inappropriate use. Their phones will be kept in an agreed area in the club. Only the manager and leader are permitted to have their mobile phone to hand during working hours.

Staff must give the club telephone number to their next of kin in case it is necessary for the staff member to be contacted, in an emergency, during session hours. If any staff member has a family emergency and is required to keep their mobile close at hand then the manager must be consulted and give permission.


Children are not allowed to bring mobile phones into the club.

Visitors and parents/carers

The club will display a notice advising visitors and parents/carers that mobile phones are not to be used in the setting. If a visitor or parent/carer is seen using their mobile phone, they will be asked to use it away from the setting.

The club notes the following Ofsted advice

‘If inspectors observe, or become aware of, staff using a mobile phone for non- essential purposes they will consider drawing this to the attention of the manager, supervisor or registered provider. They will also consider if the staff member was meeting the needs of the children, when using the telephone, and consider the impact on the inspection judgements, including setting an action.’


It is recognised that one of the key ways to support children’s development, and engage parents in children’s learning, is through photographs that record their children’s activities and achievements.

We will seek permission from parents/carers to take photographs of their children for this purpose, using the club’s own camera. At all times the camera must be placed in a prominent place where it can be seen and under no circumstances must cameras of any kind be taken into the toilet areas.

Camera or video functions on mobile phones must not be used in the setting.

This policy applies to all staff and volunteers, and covers both indoor and outdoor areas. Failure to adhere to this policy may result in disciplinary action.